Join Our Joyful Team at West Side Music Together! 

Position: Part-Time Administrative Assistant (a.k.a. Our Next Admin Super Person) 

Are you a thoughtful, organized, and creative problem solver looking for meaningful part-time work? Do you love music, families, flexible hours, and feeling like your work matters? We want to hear from you!

We’re currently looking for a Part-Time Administrative Assistant to join us. This is a remote-friendly-live-in-Vancouver role with flexible hours (2–10 hours/week on average), perfect for someone who’s detail-oriented, tech-savvy, kind, and deeply values community.

West Side Music Together is a vibrant and respected early childhood music program that’s been bringing the joy of music-making to families across Vancouver for over 20 years. Our mission is to nurture musical development in young children through playful, interactive classes — and we couldn’t do it without our amazing team behind the scenes.

What You’ll Be Doing

You’ll be the right hand to our Centre Director — a true Admin Super Person helping keep things running smoothly and joyfully. Your responsibilities will include:

• Supporting the day-to-day operations of our busy music centre
• Communicating with families, city programmers, and teaching staff
• Following up with families after preview classes
• Managing delivery, organization, and distribution of Music Together^® curriculum (songbooks etc)
• Entering data and updating our website and database each term
• Connecting with families who are new to our program or reaching out with questions — if you love chatting with people and helping them feel at ease, you’ll thrive in this role.
• Being available mornings between 7:00–8:30am in case a teacher calls in sick — great for someone who naturally starts their day early
• Working from home on your schedule (we love Zoom co-working too!)

What You Bring

• A warm, confident, and compassionate personality
• A love of music and appreciation for early childhood development
• Strong written communication and interpersonal skills
• Tech confidence and creative thinking — you're someone who enjoys finding solutions
• High proficiency with Google Docs, Microsoft Office, Excel, and using online databases
• Excellent time management, organization, and follow-through
• Comfortable working independently from a home office
• Access to a car and space for storing program materials
• Previous administrative experience required

Compensation

• Training rate: $22/hour
• Starting wage: $25/hour
• Wage review and increase after successful first 3-months

We believe in community, creativity, and the power of music to connect us all. If you're ready to bring your skills and heart to a role that’s flexible, fulfilling, and fun — we can’t wait to meet you.

To apply: Email your resume and a cover letter to Katherine letting us know why you’d be a great fit or share the post with a friend. We will be contacting folks as soon as applications arrive. Intial phone call and interview to follow. Training will start in August.